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YOUTH SPOTLIGHT
About Us


ARTICLE I. NAME OF ORGANIZATION

The name of the corporation is YOUTH SPOTLIGHT.

ARTICLE II. CORPORATE PURPOSE

Section 1. Nonprofit Purpose

This corporation is organized exclusively for charitable purposes, more specifically, to aid the left-behind children currently spread around China. For this purpose, this corporation/chapter shall fundraise funds, and may organize trips to various parts of China.

Section 2. Specific Purpose

Youth Spotlight shall raise funds for the left-behind children in China through various means. With the funds, the corporation/chapter may organize trips to cities in China and visit the left-behind children. These trips may also be hosted for the purpose of soccer tournaments or other activities agreed upon by the schools the corporation/chapter and the left-behind children is in.

The specific objectives and purpose of this organization shall be:

  1. to generate funds through bake sales and other activities as see fit by the school the corporation/chapter is located in;

  1. to provide equipment such as uniforms, soccer goals and balls for the left-behind children as needed;

  1. to give left-behind children support, care, which may include opportunities to engage in recreational soccer activities;

  1. to communicate with local schools containing left-behind children and form soccer teams;

ARTICLE III. MEMBERSHIP

Section 1. Eligibility for Membership

Membership for any student or teacher in the school the corporation/chapter is located in, supporting the purpose statement in Article II, Section 2, can be granted by the Board of Directors of Directors or the school. Membership shall only be granted after the proper application process stated by the school, or after mutual agreement by the Board of Directors of Directors.

Section 2. Rights of Members

Each member may voice his or her opinion during regular meetings as stated in Article IV, section 1, or special meetings provided in Article IV, Section 2. Members may also freely communicate with any member of the Board of Directors of Directors regarding concerns or suggestions. After attaining a year of membership, members may run for an officer position on the Board of Directors, leader positions through any process approved by the Board of Directors of Directors and two-thirds (2/3) of the members. Members that were removed from the Board of Directors of Directors shall have to wait for at least half a year until they may run for an officer position again.

Section 3. Resignation and Termination

Any member may resign by communicating with at least one member of the Board of Directors of Directors with adequate reasoning. A member may also have their membership terminated by mutual agreement of the Board of Directors of Directors. Other members may appeal to the Board of Directors of Directors if two-thirds (2/3) of members request for a member’s membership to be terminated.

Section 4. Committees

Members are required to join a committee after a initial period of two (2) months, and may only change committees after serving six (6) months in that committee. 

ARTICLE IV. MEETINGS OF MEMBERS

Section 1. Regular Meetings

Regular meetings of the members shall be held weekly, at a time and place designated by the Board of Directors or the school the corporation/chapter is located in. At regular meetings the members and Board of Directors shall discuss upcoming events, work on projects or activities, and manage any concerns or problems. Members may also break into groups to work on more specific tasks as see fit by the Board of Directors. Failure to attend frequently may result in membership termination.

Section 2. Special Meetings

Special meetings of the members may be called at the request of the Board of Directors or two-thirds (2/3) of the members at a time and location agreed upon previously. Failure to attend special meetings without adequate reasoning and prior notice will not be punished but noted. The Board of Directors should but is not required to attend depending on the situation.

Section 3. Notice of Meetings

Regular meetings of members shall always be held unless notified otherwise by the Board of Directors through email or wechat not less than 24 hours prior to the meeting. Notice of special meetings of members may be in any form including email, verbal, and written notice.

Section 4. Quorum

A quorum for a regular meeting shall consists of the Board of Directors and all members with vital roles in recent projects. The quorum for a special meeting shall consists of the Board of Directors and any necessary member(s). Members of the Board of Directors may only be absent with prior notice to the other members of the Board of Directors and adequate reason.

ARTICLE V. Board of Directors OF DIRECTORS

Section 1. General Powers

The overall direction and the essentials of the corporation shall be managed by its Board of Directors of Directors. The Board of Directors of Directors shall have control of and be responsible for the management of the affairs and property of the Corporation. With sufficient reasoning and full approval from every member of the Board of Directors of Directors and two-thirds (2/3) of the members of public, a Director may break, no more than two (2) rules at a time, in this Constitution. Frequent trivial use or abuse of this power may result in removal of a position on the Board of Directors of Directors or even termination of membership.

Section 2. Number, Tenure, Requirements, and Qualifications

The number of Directors shall be decided by the Directors or any regulations in the school the corporation/chapter is in. The Board of Directors of Directors shall include the following officers: the President, the Vice-President, the Secretary, the Treasurer, and the Public Relations.

The members of the Board of Directors of Directors shall, upon election, immediately enter upon their role and carry out the performance of their duties. They shall stay in office until their successor is duly elected and qualified or if they are removed of position by mutual agreement of the other members of the Board of Directors of Directors. All members of the Board of Directors of Directors must be approved by the other members of the Board of Directors of Directors. The members of public may also appeal to the Board of Directors of Directors if they are discontent with a choice made by the Board of Directors of Directors.

Each member of the Board of Directors of Directors shall only be eligible to be elected if they have been a member of the corporation/chapter for up to one year, unless in the case of a special situation.

Each member of the Board of Directors of Directors shall attend all regular and special meetings unless he/she completed the directions stated in Article IV, Section 4, and Section 5 of this Article.

Section 3. Regular Meetings

There shall be a regular meeting for the Board of Directors and any member invited or wish to attend with prior notification weekly, at a time and location designated by the President. At special meetings, the Board of Directors (and attending members) shall discuss the essentials of the corporation, and address the current or more distant projects and concerns. They may also work on specific tasks if needed. Failure to attend frequently may result in removal of a position on the Board of Directors and possibly termination of membership.

Section 4. Special Meetings

Special meetings of the Board of Directors of Directors or any member meeting the requirements stated in Section 3 of this article may be called by a mutual agreement of the Board of Directors of Directors. The time and location must be agreed upon previously. Infrequent failure to attend without adequate reasoning and prior notice will not be punished but will be if frequent, including the removal of a position on the Board of Directors of Directors and possibly termination of membership.

Section 5. Notice of Meetings

Regular meetings of the Board of Directors of Directors shall always be held unless agreed upon by the Board of Directors of Directors otherwise. This decision shall not be made unless a quorum of the Board of Directors of Directors is present as stated in Section 6 of this Article. Notice of special meetings of the Board of Directors of Directors may be in any form including email, verbal, and written notice.

Section 6. Quorum

A quorum for regular and special meetings shall consists of no less than a third of the current Board of Directors of Directors, including the officers: the President or the Vice-President, the Secretary, and the Treasurer or the Public Relations. Any members of the public essential to the content of the meeting is also required.

Section 7. Forfeiture and Removal

Any member of the Board of Directors of Directors who fail to fulfill all or any of his or her requirements as set forth in Section 2 of this Article shall forfeit his or her seat on the Board of Directors through mutual agreement of the other members of the Board of Directors of Directors. Any other Director may and must notify the Director through email or writing that his or her seat has been declared vacant at least a week in advance of the day the decision is enacted, and the remaining Board of Directors of Directors may proceed to fill the vacancy immediately. Members of the Board of Directors of Directors who are removed for failure to meet all of any of the requirements of Section 2 of this Article retain the rights of members of public provided in Article III, Section 3, unless terminated of membership by mutual agreement of the Board of Directors of Directors. 

Section 8. Vacancies

Whenever any vacancy occurs in the Board of Directors of Directors, it shall be filled without undue delay by any process determined through mutual agreement of the Board of Directors of Directors at a regular or special meeting. Vacancies may be created and filled according to any method approved by the Board of Directors of Directors as pursuant to Section 1, 3, 4, 7 of this Article.

Section 9. Compensation

Removed members of the Board of Directors of Directors shall not receive any compensation for their service as Directors.

ARTICLE VI. OFFICERS

The officers of this Board of Directors shall be the President, the Vice-President, the Secretary, the Treasurer, and Public Relations. All officers must have the status of active members of the Board of Directors. In the case where an officer is extremely busy with work outside of the corporation, he/she may notify the President and under the approval of the Board of Directors of Directors arrange for another officer or member to fulfill his/her duty.

Section 1. President

The President shall oversee the affairs and general direction of the corporation. The President duties shall include:

  1. He/She shall preside at and may host all meetings of the corporation/chapter.

  1. He/She shall designate tasks for the other officers and expect, consequently reviewing the progress of the officer.

  1. He/She shall plan or evaluate ideas from other members for future projects.

  1. He/She shall organize the structure, schedule, and other aspects of the corporation.

  1. He/She may enact temporary policies within the corporation as he/she see fit in the best interest of the corporation.

Section 2. Vice-President

The Vice-President shall be vested with all the powers and shall perform all the duties of the President; fully during the absence the latter, and partially in the presence of the President. The Vice-President’s duty is:

  1. He/She shall share the burden of the President and aid with communication between the President and the rest of the Board of Directors of Directors.

Section 3. Secretary

The Secretary shall preside all meetings of the corporation and serve as a clerk. The Secretary’s duties shall consists of: 

  1. He/She shall record the critical decisions in all corporate meetings.

  1. He/She shall help the President manage or attend meetings within the school the corporation/chapter is in.

  1. He/She shall be in charge of all notifications of corporate meetings 

  1. He/She shall communicate with the school the corporation/chapter is in to aid and promote the corporation/chapter.

  1. He/She shall fill out all the documents and information necessary for the corporation.

  1. He/She shall keep track of the attendance for regular meetings of members.

Section 4. Treasurer

The Treasurer shall keep track of all financial flow and organize funds in the best interest of the corporation. The Treasurer’s duties shall be:

  1. He/She shall keep a record of all transaction of funds of the corporation.

  1. He/She shall provide funds for members when necessary, such as before bake sales, and request the funds back along with the profit afterwards.

  1. He/She shall communicate with the Fundraise Leader frequently to discuss fundraising activities.

  1. He/She shall work with the Equipment Leader to buy equipment and other necessary commodities for the corporation.

Section 5. Public Relations

The Public Relations shall care for the public image of the corporation and communicate with parties outside of the corporation or school the corporation/chapter is in. His/Her duties shall include:

  1. He/She shall manage and update the corporation’s social media accounts and website.
  1. He/She shall work with the Secretary to:

    1. communicate with parties outside of the corporation, such as local schools, vendors, and other corporations/organizations/chapters.

    1. He/She shall corporate with the Secretary in advertising the corporation/chapter within and outside the school he/she is in

  1. He/She shall work with the Equipment Leader to purchase necessary equipment from vendors.

  1. He/She shall work with the Chapter Leader to communicate with other chapters.

  1. He/She shall work with the Aesthetics Leader to decorate the corporation and design equipment if necessary.

  1. He/She shall hosts assemblies or other public events to distribute the necessary information to the appropriate audience.

Section 6. Election of Officers

Officers on the Board of Directors may be elected pursuant to Article III, Section 2.

ARTICLE VII. LEADERS AND COMMITTEES

Leaders shall be appointed by the Board of Directors, and leader positions may be made or removed by the Board of Directors as see fit. Each leader shall lead a committee to carry his/her role.

Section 1. Fundraise Leader

The Fundraise Leader shall lead his/her committee to generate funds for the corporation. The Fundraise Leader’s duties shall be: 

  1. He/She shall create ideas for fundraisers, and after revision, provide a report to the Treasurer and the Public Relations.

  1. He/She shall organize the corporation members to carry out fundraising activities such as bake sales regularly.

Section 2. Equipment Leader

The Equipment Leader shall lead his/her committee to purchase any equipment necessary for the corporation. His/Her duties shall be: 

  1. He/She shall find vendors and establish a long-term relationship.

  1. He/She shall work with the Aesthetic Leader, Public Relations, and the Treasurer to purchase equipment such as uniforms.

  1. He/She shall work with the Secretary to borrow or rent equipment from the school if necessary, including soccer goals.

Section 3. Chapter Leader

The Chapter Leader shall lead his/her committee to help promote the corporation and establish more chapters. The Chapter Leader’s duties are: 

  1. He/She shall reach out to other schools and urge students there to create a chapter.

  1. He/She shall organize the chapters and keep a record of which chapters the corporation has.

  1. He/She shall guide new chapters and provide clear instructions on what to do.

Section 4. Aesthetics Leader

The Aesthetics Leader shall lead his/her committee to design and decorate for the corporation. His/Her duties shall include: 

  1. He/She shall work with the Equipment Leader and design the necessary equipment, such as uniforms.

  1. He/She shall work with the Public Relations and decorate designated places to promote the corporation.

ARTICLE VIII. AMENDMENTS

The Articles and Bylaws may be amended in any manner at any regular or special meeting by the Board of Directors, but the suggestion must be made one meeting prior to the decision-making meeting. No amendment shall be made unless the quorum stated in Article V, Section 6 is fulfilled, and shall require the affirmative vote of two-thirds (2/3) of all members of the corporation. Any amendment must be announced seven (7) days before enacted verbally and through email. 


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